Hour Budgets, Labor Budgets and Expense Budgets -- Budgeted, ETC and Estimated Total

The fields in this section allow for the capture of project hours, labor & expense bill and cost $ information.  

Roles

This tab is available to users having any of the following roles: Administrator, P&R Administrator, Project Managers and Project Leads.  

• Users having the Project Lead role can view but not edit certain data on this screen (see Project Profile > Administrators tab for more information regarding Project Lead restrictions).
• Labor & Expense Budget - Bill related fields will be:
• • Visible to those users that have the Bill Budget Viewer role.
  • Visible and editable to those users that have the Bill Budget Manager role.

• Labor & Expense Budget - Cost related fields will be:
• • Visible to those users that have the Cost Budget Viewer role.
  • Visible and editable to those users that have the Cost Budget Manager role.

• Budgeted - The budget fields can be used to indicate the original amount budgeted for a particular project or task (unit of work).  Only positive numbers allowed (with the exception of the Bill $ fields, which also allow for a negative amount in order to support budgeting of discount amounts).

• • These values will appear in a variety of project reports.  

  • The Burdened Bill and Cost values will only appear in the Project Accounting > Project Cost Summary (JSR) report (if they have been included in the Cost Report definition).  

  • These fields are only visible with the Project Tracking, Portfolio or Financials licenses.
    

Note: These budget entries do not constrain the entry of time or expense actuals, but rather are available for comparison and reporting purposes.

• ETC - (Estimate to Complete) - A project manager may choose to track progress on a project by entering this value.  

• • A number of reports within Unanet use this value to calculate and report project or task status.  

  • Note that certain reports will ignore this value if the Est. Total field also has a value.  

  • As an aid for populating the ETC values, Project Managers may choose to use the ETC wizard.

  • Only positive numbers allowed (with the exception of the Bill $ fields, which also allow for a negative amount in order to support budgeting of discount amounts).

       

• Est. Total - (Estimated Total) - A project manager may choose to track progress on a project or task by entering this value (which may differ from the original budgeted amount as the project progresses).  

• • A number of reports within Unanet use this value to calculate and report project status.  

  • Note that certain reports will ignore the ETC values if the Est. Total field also has a value.

  • Only positive numbers allowed (with the exception of the Bill $ fields, which also allow for a negative amount in order to support budgeting of discount amounts).

See the Project Status Report for more examples of how this data may be used in reporting.