Invoice & Posting - Expense Report Cost Unpost

Overview

The Expense Report Cost Unpost screen is used to undo a previous post for one or many expense report vouchers.  Unposting a previous post will permanently erase any evidence of a particular post.  When running an Unpost, there is no audit trail showing that the original post occurred nor will there be any audit trail that an unpost occurred.  In brief, this process will delete journal transactions, general ledger entries (if created) and unmark the originating transactions, making them available to participate in another post process.

 

Warning:  If you are interested in unposting a single voucher, be sure to select the "Show Voucher" List Option on the Search tab so that you can check the specific voucher numbers you are targeting on the List tab.  A common mistake is to filter by Voucher but not checking the Show Voucher option, in which case Unposting a particular financial document will not only unpost the desired Voucher, but all Vouchers posted along with that financial document.

 

Note that items posted to a closed fiscal period cannot be unposted.

Roles

This screen is available to users having any of the following roles: Administrator, P&R Administrator or GL Admin.  

License

This screen is available with the Project Tracking and Project Portfolio family of Unanet licenses.

 

Topics covered on this help page include:

 

You may also be interested in:

 


Search

Using the Expense Report Cost Unpost Search screen, you can refine the list of users expense report entries that have been previously posted.  

 

Warning:  If you are interested in unposting a single voucher, be sure to select the "Show Voucher" List Option on the Search tab so that you can check the specific voucher numbers you are targeting on the List tab.  A common mistake is to filter by Voucher but not checking the Show Voucher option, in which case Unposting a particular financial document will not only unpost the desired Voucher, but all Vouchers posted along with that financial document.

 

Field Descriptions (click on a link below for additional information):

 


List

The resulting list will resemble the following example.  

The user will place a check mark next to each project to be unposted and click on the Unpost button to initiate the process.  Checking the check box at the top of the column will toggle all active check box values (checked / unchecked).  

 

Unavailable for Unpost

Entries may not be available for unposting for the following reasons:

 

The Unpost button will only appear if the list contains at least one project having data eligible to be unposted.

 

Warning:  If you are interested in unposting a single voucher, be sure to select the "Show Voucher" List Option on the Search tab so that you can check the specific voucher numbers you are targeting on the List tab.  A common mistake is to filter by Voucher but not checking the Show Voucher option, in which case Unposting a particular financial document will not only unpost the desired Voucher, but all Vouchers posted along with that financial document.

 

 

 

Field Descriptions (click on a link below for additional information):

 



Unpost Process

When a specific post for an expense report is un-done (ie unposted), all journal transactions and general ledger entries related to that specific post are removed from the Unanet Journal and General Ledger.  That is, we do not add new entries to reflect a reversal of the original post, but rather those entries that were originally added to the Unanet Journal as a result of the posting activities are simply deleted.   There is no audit entry added to the system to reflect that the original post or unpost activity occurred.  

Those items having been unposted will be available to be included in a subsequent post.

Note that items posted to a closed fiscal period cannot be unposted.

 

Do you send extracted journal entries to a downstream system?

For clients sending journal entries to downstream accounting systems, please note that even Extracted journal entries can be unposted.  When using the Unpost feature pertaining to Extracted journal entries, the best practice is to make a parallel edit to your accounting system to remove the entry from the accounting system.  Once reposted, the data will be picked up and sent from Unanet again to the downstream accounting system.


Unpost Feedback

Once the post is run, the user will see feedback written to the screen that will indicate the expense reports included in the post.  Should any unexpected issues be encountered, additional details will be written to the screen for the effected expense reports.  Note that any expense reports that encounters an error during the post, would result in no items being posted.  Other expense reports within that same run that did not encounter issue would have their data posted.

 

Related Topics