Admin Setup - Payment Methods


This screen can be used to create and maintain the set of Payment Methods that will be available for use in your system.  Payment Methods can be configured for use in a variety of areas in the system including; Expense Reports/ Expense Requests, Vendor Payment and Customer Payments.  On this screen, you can define the master list of Payment Methods, provide a description for each, indicate which ones will be active and allowed for use in each area and configure other attributes.



This screen is available to users having any of the following roles: Administrator, P&R Administrator, AP Admin, AR Admin or GL Admin.


This screen is available with the Project Expense, Project Tracking and Project Portfolio family of Unanet licenses.


Topics covered on this help page include:

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Example Payment Method maintenance screen:


Once a Payment Method has been used, it can no longer be deleted, however, you can uncheck the "Allowed" or "Active" options at any time to prevent future use.

Field Descriptions (click on a link below for additional information):



Manage Accounts

The Payment Method >> Accounts screen is available to associate payment method specific Accounts to a number of Account Categories, to be used during a variety of posting activities.   Whether the Account values you specify on this screen are utilized during the posting procedures will depend on which Posting Group the project being processed is associated with, assuming the activity is project related. Project Posting Groups are designated on the Project Profile >> Accounting tab.  Should the associated Posting Group be configured to consider the payment method level accounts, these values may be used.  If no specific custom Posting Group governs the project related transactions, then the account defaulting rules specified in the System Default Posting Group will apply.

The list of available Account Categories that can have payment method specific Accounts specified is pre-defined in your system.    For more information about Account Categories, see the Account Category Descriptions topic.

This will allow users to post to different accounts for different types of company paid payment methods facilitating reconciliation (e.g. separate out payment methods such as different credit cards or account with vendors, etc.)

When clicking on the or icons in the Payment Method List, you will be presented with a screen resembling the following.  Using the pencil icon, you can edit account category entries and associate or remove an existing account.  

Field Descriptions (click on a link below for additional information)




Related Topics