Exporting Expenses to Deltek GCS

This help page will address a number of topics having to do with exporting expense data from Unanet into Deltek GCS.  

Topics covered on this help page include:


A Unanet to Deltek GCS Expense Export template file has already been loaded into your Unanet system and customized to meet your Unanet and Deltek GCS configuration.

The Deltek GCS Accounts Payable Preprocessor has been installed.

Export the Unanet Expense Data

Click on:  Admin > Export > Blue Sideways Triangle next to the ’Unanet to Deltek GCS Expense Export’ file (export file name may vary) > select the appropriate criteria (Date Range, etc) > Run Export.

Once the export is run, scroll to the bottom of the page and click:  ’Download the file’.  

Save the file (.txt format) in a location where you may find it later for import into Deltek GCS.

Import the Unanet Expense Data

Login to your Deltek GCS system as an Administrator.

Import the .txt file into Deltek GCS by clicking on:  

System Administration > File Preprocessors > Accounts Payable Preprocessor

Check the radio box labeled:  Voucher - Accounts Payable Control File

Click: Filename > browse to find the ‘Unanet to Deltek GCS Expense Export’ (.txt) file

Click: Upload

The Deltek GCS import navigation provided may be slightly different depending on the version of Deltek GCS you are running.  

Also note that if there are any errors that were generated upon import, you may have to print the error page as Deltek GCS may not display the errors on the screen.

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