Status

Purchase Orders can have one of the following status values:

• INUSE - User is still in process of entering document.
• SUBMITTED - User has completed document entry, but needs someone else to approve.
• APPROVING - Document is in process of being approved by the Approval Group Hierarchy and/or by the Project Approvers assigned to approve the POs.
• DISAPPROVED  - Document has been disapproved by one of the approvers.
• APPROVED (MODS ONLY) - Document is completed and approved – cannot make any changes to the document.
• OPEN - Document is completed and approved – cannot make any changes to the document -  only the Original PO can obtain this status.
• CLOSED
• • No Mods can be created for a closed PO.
  • No time can be saved or submitted on a timesheet where the assignment relates to a closed PO.
  • No expense report can be saved or submitted with an expense assigned to a closed PO.
  • No vendor invoice can be matched against a closed PO (Conversely, you can't close a PO if there are any unmatched time, expense, or item transactions associated with the PO).
  • Only the Original PO can obtain this status.
• CANCELED - Document is not taken into consideration as part of the consolidated PO - acts as a logical delete. Only applies to Mods with status of Inuse, Submitted, or Approving.
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